Privacy Policy
Introduction
Meiji Animal Health Co. Ltd. ("Meiji Animal Health," "us," or "we") is committed to protecting personal information per the "Meiji Group Corporate Behavior Charter," "Compliance Program Guidelines," and other internal regulations.
Privacy Policy
1. Personal information
Personal information as defined by Meiji Animal Health is as follows.
- Information about individuals inside and outside the company that can identify specific individuals by name, date of birth, address, national identification numbers, other descriptions, etc.
- Information about individuals inside and outside the company that can be readily and easily matched with other data to identify specific individuals
- Information about individuals inside and outside the company that includes individually identifiable codes
- Other matters stipulated by Japanese law
In addition, personally identifiable information means personal information that includes a national identification number.
2. Collection of personal information
The collection of personal information is conducted in a fair manner that is respectful of the law, and limited to the extent that is necessary for the intended purpose.
3. Restrictions on the use of personal information
We will adhere to the law when utilizing personal information, and in cases where there are no such provisions, we will establish and define the extent of its use prior to utilization.
4. Provision of personal information and personal data
As a general rule, we do not provide personal information or personal data to third parties. However, in the case when personal information and personal data is entrusted to a third party, it is limited to the extent that is necessary for the intended purpose. After data is exchanged, Meiji Animal Health will follow-up with the necessary and appropriate supervision to ensure that information is protected.
5. Proper management of personal data
We take necessary and appropriate measures to prevent unauthorized access, falsification, loss, leakage, or damage to user personal information or data, including but not limited to a range of organizational, personnel, physical, and technical safeguards. Such measures are separately stipulated in the "Personal Information Protection Regulations" and the "Manual for Handling Personal Information," the main contents of which are as follows.
Organizational safety control measures
- Each department has a Personal Information Protection Supervisor and Personal Information Handling Supervisor. They will periodically check records and confirm that personal information and personal data in their respective departments are handled following the company's standards.
- In the event of a leakage of personal information or personal data in their departments, the Personal Information Protection Supervisor or Personal Information Handling Supervisor will report the information leakage to the Human Resources & General Affairs Section of the Corporate Department.
- The Personal Information Protection Supervisor will also conduct periodic self-inspections.
Personnel safety control measures
The Personal Information Protection Supervisor and the Personal Information Handling Supervisor regularly provide necessary training to employees engaged in handling personal information.
Physical safety control measures
- Personal information handling operations are conducted only on secure floors.
- Documents containing personal information or data shall not be left on desks when away from the office.
- Ensure that a password is required to re-access a computer after it has been left unattended with the power on, in sleep, hibernate, or any similar modes.
Technical security control measures
- Personal data and records are stored on a restricted-access network to ensure data security, and any personal information in paper form is stored in a secure place.
- To prevent unauthorized access, security software is kept up-to-date.
- Portable device usage rules are observed when using mobile terminals.
Storage and regulation
After vigorous research of locally applicable data regulations, we implement safety management measures for personal data storage in the United States and other countries where such data is stored.
6. Response to requests for retained personal data disclosure, correction, use, etc.
We will respond promptly and appropriately to requests for retained personal data disclosure, correction, etc. from the person in question or their representative.
7. Internal system for personal information protection
Our internal system includes the appointment of a Personal Information Protection Manager, appropriate training for employees who handle personal information, supervision of their duties, and regular internal audits of personal information.
8. Privacy policy review and improvement
We will review and improve this Privacy Policy continuously to ensure that personal information is handled appropriately.
9. Use of cookies and web beacons
(1) Some pages on this website use cookies. You may adjust your browser settings to refuse cookies or display a warning before accepting cookies. Please note that rejecting cookies may limit your ability to access certain services on our website.
Stored cookies are used primarily for the following purposes:
- To analyze how our website is accessed
- To determine whether or not the user has consented to the cookie being placed on their first visit to our global website
Please note that cookies do not contain personally identifiable information.
(2) This website uses web beacons to collect and analyze data. This data is used for the internal analysis to better serve our customers. This information does not obtain any personal identifiable information about the user.
(3) For system administration and user surveys, this website collects users' IP addresses without identifying specific individuals. However, IP addresses may be used to identify users when follow-up action is necessary to protect this website, our customers, or to comply with the terms of use.
10. Inquiries about personal information
Human Resources & General Affairs Section, Corporate Department
Meiji Animal Health Co., Ltd.
1-6-1 Okubo, Kita-ku, Kumamoto-shi, Kumamoto 860-0083, Japan
privacy@vet.meiji.com
Purpose of Use
1. Purpose of use of personal information
(1) Purpose of use of personal information of veterinary professionals
- Collection, provision and communication of information on the quality, safety, efficacy and proper use of products or commodities handled by Meiji Animal Health (hereinafter referred to as "Pharmaceuticals"), identification of delivery destinations and maintenance of contact networks
- Requests and implementation concerning Pharmaceuticals clinical trials and marketing surveillance, and other related activities
- Investigating, reviewing, and responding to adverse drug reactions, recalls, and medical accidents, as well as to the status of use, actual conditions of use, and needs of Pharmaceuticals
- Conducting surveys and research in the fields of veterinary medicine and pharmaceutical science, and conducting or supporting academic activities such as study groups and lecture meetings
- Collection, provision and review of veterinary and academic information
- Request and management of lectures, advisory services, etc.
- Notification and reporting to government offices, participating organizations, etc.
- Sending letters of invitation, greeting cards, etc.
(2) Purpose of use of personal information of individuals associated with wholesalers in our business domain
- Efficient promotion of Pharmaceuticals through effective collaboration; provision, collection, review, and communication of information on quality, safety, or efficacy regarding Pharmaceuticals; collaboration in the occurrence of adverse drug reactions, accidents, recalls, etc. of Pharmaceuticals; surveys and understanding of delivery destinations, actual usage, user needs, etc.
- Fostering good communication
- Administrative communication related to the above
(3) Purpose of use of personal information of business partners and other interested parties
- Communication concerning business transactions
- Processing of information related to credit management and control
- Sending letters of invitation, greeting cards, etc.
(4) Purpose of use of personal information of individuals who contact our company's public relations department or other departments
- Examination, investigation and response to consultations, inquiries and correspondence
- Distribution of information about our company
- Sending letters of invitation, greeting cards, etc.
(5) Purpose of use of personal information related to clinical testing services
- Implementation of contracted specimen tests and reporting of test results
(6) Purpose of use of personal information of job applicants
- Providing information and communication concerning recruitment activities
- Consideration and decision of acceptance or rejection of offers of employment
(7) Purpose of use of personal information of employees (enrolled and retired) and family members of employees
1. Personal information of employees
- Labor management such as business communication, information exchange, attendance management, salary payment, personnel assignment, evaluation, skill development, welfare, safety and health, and other obligations stipulated in Japanese labor-related laws, tax-related laws, and social welfare-related laws and regulations
- Acceptance, performance, and management of various procedures stipulated in internal regulations
- Communication and provision of information to Meiji Holdings Co., Ltd. and its subsidiaries and affiliated companies, as well as place of dispatch, training sites, etc.
- Notification and reporting to government and municipal offices
2. Personal information of retired employees
- Post-retirement procedures, emergency contact, distribution of company newsletters, etc.
- Communication concerning company commemorative events, alum meetings, and other social activities
3. Personal information of employees' family members
- Emergency contact
- Calculation and payment of salaries and allowances to employees
- Management of employee benefits and pensions, etc.
2. Purpose of use of national identification numbers and personally identifiable information
(1) National identification numbers of employees, etc. (including dependents)
- Withholding tax-related work
- Preparation of various forms required under Japanese Income Tax Act
- Preparation of tax returns related to retirement income
- Work related to resident taxes
- Employment insurance-related work
- Work related to health insurance and welfare pension insurance
- Work related to the Japanese national pension system, particularly the submission of a report form to establish an individual's classification within the system
- Work related to the Japanese Worker's Property Accumulation Promotion Act and its associated requirements
(2) National identification numbers of non-employees
- Preparation of payment records for remuneration, fees, etc.
- Preparation of payment records for real estate rental fees, etc.
- Preparation of payment records regarding the transfer of real estate, etc.
- Work related to the preparation of records required to be submitted to tax authorities, etc. in connection with the payment of pensions and lump-sum payments from corporate pension plans (including the delegation of funds to asset management institutions)
Joint Use of Personal Information and Personal Data with KM Biologics Co. Ltd. and Meiji Seika Pharma Co., Ltd.
We will jointly use personal information and personal data as follows.
National identification numbers and personally identifiable information based on the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, etc., will not be jointly used.
1. Personal information and personal data of veterinary professionals held by Meiji Animal Health
(1) Name and address of the person responsible for the management of personal information and personal data to be jointly used
As described in Privacy Policy 1 in Privacy Notice
(2) Items to be jointly used
Name, gender, place of work facility name, place of work address, place of work phone number, medical specialty, department, position, home address, home phone number, email address, year of graduation, school, date of birth, place of birth, year of passing the National Veterinary Medical Examination, classification of opening, year of practice, membership in academic societies and veterinary medical associations, number of papers published, and other items necessary for the following purposes of use
(3) Scope of co-users
KM Biologics Co. Ltd. and Meiji Seika Pharma Co., Ltd.
(4) Purpose of use
Purposes of use described in (1) and (2) of Purpose of use of personal information
2. Personal information and personal data of our officers and employees (including retirees)
(1) Name of the person responsible for the management of personal information and personal data to be jointly used
As described in Privacy Policy 1 in Privacy Notice
(2) Items to be jointly used
Items to be shared with Meiji Holdings Co., Ltd. and its subsidiaries and affiliated companies:
Name, gender, date of birth, place of birth, name, address, phone number and email address of workplace, job title, position and qualifications, personnel assignment, attendance status, salary and other personnel and labor management information necessary for business operations
(3) Scope of co-users
Meiji Holdings Co., Ltd. and its subsidiaries and affiliated companies
(4) Purpose of use
When shared with Meiji Holdings Co., Ltd. and its subsidiaries and affiliated companies
Purposes of use described in (7) of Purpose of use of personal information
3. Personal information and personal data of family members of our officers/employees
(1) Name of the person responsible for the management of personal information and personal data to be jointly used
As described in Privacy Policy 1 in Privacy Notice
(2) Items to be jointly used
Items to be shared with Meiji Holdings Co., Ltd. and its subsidiaries and affiliated companies:
Name, gender, date of birth, address, and zip code
(3) Scope of co-users
Meiji Holdings Co., Ltd. and its subsidiaries and affiliated companies
(4) Purpose of use
When shared with Meiji Holdings Co., Ltd. and its subsidiaries and affiliated companies
Purposes of use described in (7) of Purpose of use of personal information